Privacy Policy - Kilimo Corps Africa
Legal & Privacy

Privacy Policy

We are committed to handling personal information with responsibility, transparency, and care across our website, programs, events, and institutional platforms.

Policy Overview

How Kilimo Corps Africa handles personal information

This Privacy Policy explains how Kilimo Corps Africa collects, uses, stores, protects, and shares personal information when you interact with our website, programs, applications, events, forms, and related platforms.

By engaging with our platforms, you acknowledge the practices outlined in this policy and our commitment to maintaining trust, good governance, and responsible data handling.

1. Information We Collect

We may collect personal information including:

  • Full name
  • Email address
  • Phone number
  • Institution, organization, or professional details
  • Physical address
  • IP address and analytics information
  • Survey responses, submitted feedback, and media
  • Application documents such as CVs and cover letters
  • Payment, donation, or transaction information where applicable
2. How We Collect Information

We collect information directly and indirectly when you:

  • Fill in forms on our website
  • Register for programs, fellowships, or events
  • Subscribe to updates or newsletters
  • Apply for opportunities or submit documents
  • Donate, partner, or communicate with us
  • Interact with our website through cookies and analytics tools
3. Information Received from Third Parties

In some situations, we may receive personal information from trusted external sources such as:

  • Payment and transaction service providers
  • Authentication and login services
  • Strategic or implementation partners
  • Lawful third-party demographic or engagement sources
4. How We Use Personal Information

We may use your information to:

  • Deliver and improve our programs, services, and digital platforms
  • Process registrations, applications, donations, and transactions
  • Respond to inquiries, support needs, and requests
  • Communicate updates, opportunities, events, and newsletters
  • Verify identity and improve security
  • Meet reporting, legal, audit, and compliance obligations
  • Strengthen institutional learning, operational performance, and impact measurement
5. Consent-Based Communication

Where required, we will only send newsletters, promotional messages, SMS alerts, and institutional updates where you have provided consent or where such communication is otherwise lawfully permitted.

You may opt out of these communications at any time.

6. When We Share Information

We may share personal information with:

  • Staff, contractors, and approved institutional team members
  • Technology, hosting, analytics, and payment service providers
  • Professional advisers such as lawyers, auditors, and accountants
  • Regulators or public authorities where legally required
  • Trusted partners on a limited and case-by-case basis where relevant

Important: Mobile data will not be sold, rented, or shared with third parties for marketing or promotional purposes.

7. Data Storage and Transfers

Personal data may be stored or processed in locations where our systems, platforms, partners, or service providers operate. We work to ensure reasonable safeguards are in place to protect personal data wherever it is handled.

8. Security of Personal Information

We use appropriate technical and organizational safeguards, including:

  • Secure hosting and cloud infrastructure
  • Restricted data access
  • Password controls and authentication measures
  • Encryption where appropriate
  • Internal administrative and operational safeguards
9. Your Rights

You may have the right to:

  • Request access to personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of data in certain circumstances
  • Object to or restrict some forms of processing
  • Withdraw consent where processing is based on consent
  • Request transfer of your information where applicable
10. Communication Preferences

You can control how we communicate with you:

  • Use the unsubscribe link in our emails
  • Reply STOP to opt out of SMS messages
  • Reply HELP for more SMS information
  • Adjust browser settings to manage cookies
11. Cookies and Web Analytics

Our website may use cookies and analytics technologies to understand traffic, improve performance, and create a better user experience.

These tools may collect information such as:

  • IP address
  • Pages visited
  • Time spent on the site
  • Browser and operating system details
  • Referral links and session activity
12. Children’s Privacy

Our platforms are not intended for children under 18. We do not knowingly collect personal information from minors without proper authorization or a lawful basis.

13. Data Retention

We retain personal information only as long as reasonably necessary for service delivery, legal compliance, operational needs, fraud prevention, dispute resolution, and institutional record-keeping.

14. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal, operational, or institutional changes. The latest version will always be published on this page.

15. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

Effective date: 23 May 2018

Trust & Transparency

Responsible institutions are built on trust

Kilimo Corps Africa is committed to protecting the dignity, security, and privacy of everyone who engages with our mission, programs, and digital platforms.